If you are deciding whether you should buy a printer or lease one, this article will help explain what is Managed Print Services and what the benefits are.
Managed Print Services, also referred to as MPS, is a service program offered by an external provider, like iworkplace, to manage your business document needs. Businesses are charged monthly based on actual print volume, and the per copy costs includes ongoing automatic toner supply and full-service maintenance.
Top 5 Benefits of MPS
No matter what size your business is, there are many benefits of using managed print services to improve productivity, information security and cost management.
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Lower capital expenditure and lower costs. Any printer and scanner has an upfront outlay for the device, toners, delivery, and installation. Ongoing costs of toner replacement and service also needs to be factored in to the total lifetime cost. With a service agreement, your business can spread out costs and pay monthly, based on your actual print volume, at the contracted per copy rate. All toner replacements and servicing is included in the per copy rate, for the duration of the agreement.
Studies have shown up to 30% reduction in total printing costs from using a Managed Print Service provider. - Improve office productivity. No more running out of toner as FUJIFILM printers intelligently predict when a toner will run out and will automatically reorder the toner for you before you need it. Service and replacement parts are also included in the agreement. Monthly costs from multiple locations and devices are conveniently consolidated into one invoice.
- Improve visibility. As part of the service agreement, you will have a dedicated account manager who can provide detailed reporting on print volumes by device and by user, to help identify opportunities for improved efficiencies.
- Flexibility for the future. As your business grows, you can add to your printer fleet or upgrade your devices to access the latest print technology.
- Trusted IT partner. Let iworkplace be your IT partner who can help you with solutions to improve document workflows, digitise information, improve collaboration, improve security and sustainability.
iworkplace Managed Print Process:
- Consultation: At the initial meeting, your dedicated account service manager will aim to understand your business and document workflow needs to assess areas of improvement for costs and productivity.
- Audit: We can review your current costs and advise on any existing contract payouts. We can also provide a complimentary printer fleet audit which provides a valuable report on what printer assets you have (brand, serial number, site location) and print volumes by device.
- Proposal: You will receive a detailed proposal including competitive equipment financing, if required. At iworkplace, we have access to a wide range of Fujifilm printers from desktop to multifunction devices that can print banners and booklets. In most cases, we help businesses save money and/ or improve their document workflow efficiency, quality and security.
- Delivery, installation and training: Once we receive a signed contract, we will arrange delivery and installation of your new printer, by our qualified third party supplier. This service includes full run up, connection to your network and basic user training.
- Ongoing service and support: Have piece of mind knowing that your printer comes with full service warranty and support from Fujifilm Business Innovation Australia.
The team at iworkplace has been in the managed print industry for over 30 years. We pride ourselves on know how and care and this is why we have become a trusted technology partner for hundreds of customers. Let us manage your printing needs so you can manage your business.
Contact us today for an obligation free quote and set your business up for more intelligent solutions.